Traveling as a member of the armed forces offers unique opportunities and benefits that civilian travelers may not have access to. From official assignments to well-deserved vacations, understanding the ins and outs of armed forces travel can help you make the most of your journeys.
This comprehensive guide explores the various aspects of military travel, including official travel systems, leisure travel discounts, and resources available to service members and their families.
What Is Armed Forces Travel?
Armed forces travel encompasses all travel activities undertaken by military personnel, including:
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Official Travel: This includes Temporary Duty (TDY), Permanent Change of Station (PCS), deployments, and other assignments that require service members to travel for duty purposes.
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Leisure Travel: Travel undertaken during leave periods or vacations, often with access to military-exclusive discounts and facilities.
Understanding the policies and resources available for both official and leisure travel is crucial for service members to navigate their travel options effectively.
The Defense Travel System (DTS):
For official travel, the Department of Defense (DoD) utilizes the Defense Travel System (DTS). DTS is an integrated, electronic, end-to-end travel management system that automates temporary duty (TDY) travel for the DoD.
It allows travelers to create authorizations, book reservations, receive approval, generate vouchers for reimbursement, and direct payments to their bank accounts and the Government Travel Charge Card (GTCC) vendor, all via a single web portal. DTS is available 24 hours a day, 7 days a week.
Key Features of DTS:
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Automation of Travel Processes: DTS automates the creation of travel authorizations and vouchers, reducing manual errors and administrative workload.
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Integrated Booking System: Travelers can book flights, accommodations, and rental cars directly through DTS.
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Real-Time Approval Workflow: The system facilitates a streamlined approval process involving multiple levels of authorization.
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Reimbursement Processing: DTS ensures timely reimbursement of expenses, including per diem and travel-related costs.
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Compliance with Regulations: The system is programmed to adhere to the Joint Travel Regulations (JTR), ensuring all travel is within policy guidelines.
Joint Travel Regulations (JTR):
The Joint Travel Regulations (JTR) implement policy and law to establish travel and transportation allowances for Uniformed Service members, DoD civilian employees, and others traveling at the DoD’s expense. The JTR is published on a monthly basis; however, policy changes may occur at any time during the month. In each issue of the JTR, the cover letter outlines all policy changes from the previous version, and the updated sections are highlighted throughout the document.
The JTR applies to:
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Uniformed Service Active and Reserve Component members and their dependents.
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Department of Defense civilian employees and their dependents.
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Other individuals traveling at the DoD’s expense.
Military Leisure Travel Discounts:
Beyond official travel, service members and their families can take advantage of various leisure travel discounts and benefits:
1. American Forces Travel
American Forces Travel is a Morale, Welfare, and Recreation (MWR) program that offers eligible service members and families access to great discounts on airfare, cruises, hotels, trip packages, event tickets, and more. This program helps service members and families make the most of their vacation dollars by using the variety of discounts available through American Forces Travel.
2. Armed Forces Vacation Club (AFVC)
The Armed Forces Vacation Club is a free membership travel club for all active, retired, and veteran military members. It provides a one-stop shop for all vacation needs with exclusive discounts on resorts, hotels, and more.
3. Military Discounts on Airlines
Many airlines offer military discounts or incentives, such as checked bag fee waivers or seat upgrades. These offers are not always listed on travel websites, so it’s advisable to visit the airline’s website or call its customer service department to inquire about available discounts.
4. Hotel and Resort Discounts
Major hotel chains like Marriott, Hilton, and Choice Hotels offer military programs with year-round savings. Additionally, government lodging on bases often provides the most affordable options for temporary duty travel.
5. Car Rental Discounts
Rental car services like Hertz, National Car Rental, and Alamo offer discounted rates for military personnel, including veterans. Some companies also waive rental fees for drivers under age 25.
Space-A Travel:
Space-A (Space Available) Travel provides free (or extremely low-cost) flights to and from various destinations. This benefit is available to active-duty service members, veterans with a 100% service-connected disability rating, retirees, and dependents. Space-A travel is a valuable perk for those with flexible schedules, as flights are subject to availability and are prioritized based on mission requirements.
Read Next: Government Travel Card | How It Works and When to Use It
Travel Benefits for Retirees and Veterans:
Retired military personnel and veterans also enjoy various travel benefits:
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Armed Forces Recreation Centers (AFRCs): These are resort-style facilities located in high-demand areas, offering affordable lodging options for military members and their families.
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Military OneSource Services: Provides travel planning resources and assistance for retirees and veterans.
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Discounted Travel Packages: Access to exclusive travel packages and discounts through programs like American Forces Travel and Armed Forces Vacation Club.
Travel Allowances and Reimbursements:
Service members are entitled to various allowances and reimbursements during official travel:
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Per Diem: Daily allowances for meals and incidental expenses.
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Lodging Allowance: Coverage for lodging expenses during travel.
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Mileage Reimbursement: Compensation for travel by private vehicle.
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Temporary Lodging Expense (TLE): Assistance for lodging expenses incurred during PCS moves.
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Dislocation Allowance (DLA): A lump sum payment to help offset expenses incurred during a PCS move.
Travel Restrictions and Policies:
It’s essential to stay informed about any travel restrictions or policies that may impact your travel plans:
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COVID-19 Travel Restrictions: The Department of Defense has implemented various measures to protect personnel and their families, including pre- and post-travel screening and reception procedures.
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Deployment and PCS Policies: Specific guidelines govern travel during deployments and PCS moves to ensure readiness and compliance with operational requirements.
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Leave and Pass Policies: Regulations dictate the approval and duration of leave and passes, impacting personal travel plans.
Last Call:
Understanding the various aspects of armed forces travel is crucial for service members and their families to navigate the complexities of official and leisure travel effectively.
By familiarizing yourself with the Defense Travel System, Joint Travel Regulations, available discounts, and entitlements, you can make informed decisions that enhance your travel experiences.
Disclaimer: The information provided in this article is for general informational purposes only and should not be construed as legal or financial advice. For specific guidance on military travel policies and benefits, please refer to official Department of Defense resources or consult with a qualified professional.
Recent Developments in Armed Forces Travel
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FLY91 Announces 50% Discount for Defense Personnel: FLY91, a regional airline, has announced a 50% discount on base fares exclusively for Indian armed forces personnel and their immediate families. This initiative is a tribute to their dedicated service to the nation. Additionally, the airline will provide special allocated seats and increased baggage allowances for defense personnel as a sign of appreciation for their selfless contributions. The Times of India
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Assam Adopts Special Measures to Express Solidarity with Armed Forces: The Assam cabinet has announced a series of special measures to express solidarity with India’s armed forces amid recent tensions preceding the India-Pakistan ceasefire. These measures include cost-cutting initiatives and directives to maintain updated contact details of personnel and provide comprehensive assistance to the relatives of service personnel from the state.
